CG Foods Nepal — Trade Scheme Portal Demo

Workflow at a Glance

No active month · 8 clusters · SKU-district rows from the price master

🍜 Cluster Head

Select Division, enter Proposed Scheme on yellow cells
Avg Sales Qty (3M) shows if a scheme is justified
Save Draft or Submit when ready

🔎 Supervisor

Reviews submissions against sales history
Can edit Proposed Scheme before verifying
Verify All Visible sends to Accounts

💰 Accounts

Only sees Supervisor-verified rows
Can edit further before final sign-off
Approve All Visible marks Completed

Suggested Portal Flow

This is the monthly operating flow with two-level approval.

1. Admin opens month

Admin creates Month Key, opens Noodles/Snacks, and sets deadline.

2. Cluster Head enters scheme

Only assigned cluster districts, own tracker, and Avg Sales Qty (3M) are visible to support the request.

3. Supervisor verifies

Supervisor checks scheme vs sales history, edits if needed, then Verifies All Visible.

4. Accounts approves

Only Supervisor-verified rows reach Accounts. Accounts can edit further, then Approves All Visible.

5. Completed

Cluster Head sees Completed status in their own Approved Status pages. Admin exports the full report.

Cluster Head Input — Noodles Division

Visible to Cluster 01 Head only. Yellow cells are editable.

ℹ️ Price and product columns come from SharePoint master. Dealer Price and Base WS Price are locked. When Cluster Head changes Proposed Scheme, WS after Proposed Scheme and WS Change update immediately.

Month

Cluster

District Filter

Search SKU/Product

Cluster Head Input — Snacks Division

Sample Snacks rows are demo rows because the uploaded workbook sample mainly contains Noodles.

⚠️ Snacks rows shown here are sample/demo rows for supervisor presentation. In live portal, they will come from Snacks SKU and price master.

Month

Cluster

District Filter

Search SKU/Product

Approved Scheme Status — Noodles Division

Read-only view of your own submitted Noodles SKUs once Admin has reviewed them.

✅ Once Admin approves or returns a row, the result appears here automatically. Approved WS Price reflects the Admin Final Scheme.

Month

Cluster

District Filter

Search SKU/Product

Approved Scheme Status — Snacks Division

Read-only view of your own submitted Snacks SKUs once Admin has reviewed them.

✅ Once Admin approves or returns a row, the result appears here automatically. Approved WS Price reflects the Admin Final Scheme.

Month

Cluster

District Filter

Search SKU/Product

Approval Queue

Review submissions, edit if needed, then take action on all visible rows.

🔎 Use Avg Primary Sales Qty (Last 3M) to judge whether the proposed scheme is justified.

View

Division

Cluster

Final Output Report

Complete scheme status across all clusters and all pipeline stages — visible to Admin, Supervisor, and Accounts.

✅ Final Scheme logic: shows the result of the full pipeline — Draft → Submitted → Verified by Supervisor → Approved by Accounts → Completed.

Division

Cluster

District

Segment

New Month Setup — Admin/Supervisor Guide

Recommended process before Cluster Heads start entering the next month scheme.

ℹ️ Best practice: start a new month from Admin only. First lock the previous month, refresh the price/SKU master, then open Noodles and Snacks for Cluster Head entry.

1. Close previous month

Lock final report: prevent further edit in old month.
Export final Excel: keep approved trade scheme archive.
Freeze audit log: preserve who changed what.

2. Create new month key

Example: 2083-01-Baishakh.
Open divisions: Noodles and Snacks separately.
Set deadline: cluster submission last date.

3. Refresh master data

Upload price master: Basic Price, Excise, Primary Discount.
Update SKU list: add new SKU, deactivate old SKU.
Check district mapping: 8 clusters and district/territory ownership.

4. Prepare entry rows

Create blank rows: Month × Division × Cluster × District × SKU.
Carry reference only: previous month final scheme appears as Last Month.
Keep Proposed Scheme editable: Cluster Head decides current month proposal.

Sample New Month Control Panel

This is how Admin can start the next month in the final portal.

New Fiscal Month

Month Key

Noodles Status

Snacks Status

Submission Deadline

Copy Previous Final Scheme?

Step	Admin Action	Portal Result	Recommended Rule
1	Click Lock Current Month	Old month becomes read-only for Cluster Head and Admin users.	Unlock only with Supervisor approval.
2	Upload latest Price/SKU Master	Dealer Price and WS Price are recalculated from latest price.	Do this before opening entry.
3	Create New Month	Blank entry rows are generated for all active district-SKU combinations.	One unique row per Month + Division + Cluster + District + SKU.
4	Copy previous final scheme as reference	Last Month column appears in Cluster Head input screen.	Do not force it as current month proposal unless needed.
5	Notify Cluster Heads	All 8 Cluster Heads receive the new month entry instruction.	Track Noodles and Snacks separately.

My Submission Tracker

Live status from SharePoint. Shows the cluster(s) currently in view — Cluster Head sees only their own cluster; Admin/Supervisor/Accounts see whichever cluster is selected in the topbar (or all 8 if "All Clusters" is selected).

Cluster	Cluster Head	Noodles Status	Snacks Status	Last Activity	Remarks

Recommended SharePoint Lists

Suggested backend structure for the real portal.

CG_TS_MonthSetup

Month key, fiscal year, division status, deadline, lock status.

CG_TS_ClusterMaster

Cluster code, Cluster Head email, active/inactive control.

CG_TS_DistrictMaster

District/territory to cluster mapping.

CG_TS_PriceMaster

Division, district, SKU, basic price, excise, primary discount.

CG_TS_Schemes

Proposed scheme, final scheme, remarks, status, submitted/verified/approved by and when.

CG_TS_SalesHistory

SKU, district, month, primary sales qty — feeds the rolling Avg Sales Qty (3M) shown to Cluster Head, Supervisor, and Accounts.

CG_TS_AuditLog

Old value, new value, changed by, changed at, and remarks.

Trade Scheme Portal

CG Foods Nepal — Trade Scheme Portal

Trade Scheme Cycle

🍜 Cluster Head

🔎 Supervisor

💰 Accounts

1. Close previous month

2. Create new month key

3. Refresh master data

4. Prepare entry rows

CG_TS_MonthSetup

CG_TS_ClusterMaster

CG_TS_DistrictMaster

CG_TS_PriceMaster

CG_TS_Schemes

CG_TS_SalesHistory

CG_TS_AuditLog